Open Board Positions

Open Board Positions for 2025-26 School Year

Executive Board Duties

Term:

Each Executive Board Member‘s term runs from June 1 of the year elected to May 31 of the following year. Candidates interested in this position are chosen by a majority vote of the Executive Board. This person is then Officer-in-Training beginning in March until the end of May of the elected year, before taking office in June of the elected year. If the officer wishes to continue in the position for the next school year, they may elect in January to continue in the position for the following year with the approval of the President and a majority vote from the Executive Board. Upon completion of the term, the outgoing officer is responsible for training a replacement.

Compensation/Benefits:

1. Tuition reimbursement of the equivalent of one child’s 4 day a week tuition.

2. Board members register their children before returning and new parents. Board members do not have to wait in line for registration.

3. Each board member has one vote on the executive board. Each board member has an important role in the day to day running of the school.

Executive Board Requirements:

You are required to attend meetings/events:

Executive Board Meetings: 11 Total Oct, Nov, Dec, Jan (2), Feb, Apr, May, June, July, Aug (None in Sept & March)

Parent Board Meetings: 5 Total Oct, Nov, Jan, Feb, Apr (Executive Board Meetings are held prior to these)

Orientation in September

Fundraising/Marketing events ongoing throughout the school year as needed

Open House in February Returning parent and new parent registrations in February & March

Additional Job Duties:

Every Executive Board position shares the responsibility of administering the Preschool with other Executive Board members. Each Officer is required to attend monthly Executive Board meetings and Parent Board meetings, as well as extra meetings called by the President or Executive Board. An Officer may also be asked to sit on interview or review panels, as needed, to provide feedback from those meetings, and to vote on other Executive Board positions. They also will provide help for all other Executive Board members in what they need.

The Vice President, Facilities Officer, Treasurer, and Registrar are members of the Camas-Washougal Co-op Preschool Executive Board. Each of these positions are an interviewed position that is filled by the Executive Board.

Secretary

Main Job Duties:  

  • The Secretary is required to attend all Executive and Parent Board meetings and is responsible for taking accurate minutes at all meetings. Minutes are reviewed by the President and distributed to the Executive Board and others as needed. PB minutes should be sent to the parents within 1 week after the meeting.

  • The Secretary is responsible for editing all documentation, including but not limited to bylaws, handbook, job descriptions, forms, online documentation, etc. 

  • The Secretary is responsible for contacting the church regarding all preschool dates, events, cleaning nights, fundraisers etc and works closely with the Registrar to help set the annual preschool calendar.

  • The Secretary is responsible for updating Exec Board job postings and interview questions for each open Exec Board position. You will work closely with the other Exec board members to ensure all info is correct.

  • The Secretary is responsible for posting the President Exec Job posting each year as well as any other open board positions that are available. 

  • The Secretary will help coordinate Teacher Appreciation week with the parent job of Teacher Coordinator. 

  • The Secretary is responsible for posting upcoming events and preschool reminders on the preschool easel display (templates and date list to be provided and/or updated annually as needed). 

  • The Secretary is responsible for updating the BRIGHTWHEEL app with upcoming reminders and notices. You will work closely with the President for this component.

  • Teachers will notify the Secretary when absent and if assistance is needed to find a sub, the Secretary will provide it.

  • Sends out school surveys to all families and shares data with the Executive Board, and especially the President and VP so they can hold conferences with the Teachers.

  • The Secretary also ensures the Safety Manual is updated, safety procedures are up-to-date.

Board Positions Open for 2025-2026:

The Secretary

Multiple Board positions for the 2025-2026 school year are open. Sign-ups will be open from January 17th-30th, and interviews will take place thereafter. We require a résumé and a completed questionnaire which we will provide to you. Upon completion of all interviews, the Executive Board will vote and determine the newly elected Officers.

*Please note that training for these positions will begin in March if possible but no later than April 1, 2025. Elected board members will be invited to April & May Executive Board meetings as non-voting observers. Newly elected officers will also be asked to join our Open House event on March 6th.

If you have questions about Board positions, please contact Gabrielle Whitmann at (360) 356-4746 or president@cwcoop.org.